There are many Toronto security providers, but very few maintain lasting relationships with the property owners/managers they serve. As we celebrate our 30th year in business here at Wincon Security, we’re proud to continue working with companies that have relied on us from our very first day in business. That type of customer satisfaction and retention speaks to the dedication of our team and an approach focused on servicing your unique security needs.
As our customers, we put your security experience above all else. We’ve worked to earn your trust and maintain your business by delivering leading-edge protective coverage built around an integrated approach to security and service excellence. That focus remains to this day. We’re constantly researching the latest security systems and technology to keep your people and property safe while making enhancements to our team through training and customer service innovations.
Along the way, we’ve learned a great deal about what it takes to exceed your security expectations, finding ways to ease your security burden so you can grow your business, improve your community, or better service the stakeholders that matter most to you. That means being a true partner and working to understand your ever-changing security needs. Here are a few of the key takeaways as we celebrate 30 years of Toronto security success.
One of our key differentiators as a security company is the comprehensive pre-deployment training we provide to our guards. They’re never allowed to work on-site until they’ve completed all industry-mandated training and certification, our own pre-deployment training program and are fully briefed on details relevant to the protection of your people and property.
Toronto security starts with strategy
All too often, security firms will assign guards to a site after clients request service, but with little thought beyond covering hours. Early on we asked ourselves a key question: How can we not only provide exceptional security coverage but do so in a way that helps our clients achieve their larger business goals?
We realized that it takes strategy to provide extraordinary security service. We place a strong emphasis on working with your team to understand your needs and then design an effective security plan to protect your people, property and assets. That means working with your leadership team to understand your budget, the unique features of your property, the composition of your resident/tenant/customer/client base and the experience you hope to deliver to them.
We take it a step further by providing insights into ways you can further improve your security infrastructure. Sometimes that can be as simple as improving lighting in certain areas. Our security integration solutions, for example, offer cutting-edge technology tools from HD CCTV cameras to biometric entry systems that add an impressive layer of protection and complement the work of our security guards. Most importantly, developing an effective security strategy requires communication and a commitment to regularly reviewing plans as your coverage needs evolve.
A proactive and reactive approach to Toronto security
By thinking and acting proactively, our security guards are trained to spot problems before they create legal liabilities or non-compliance risks for your organization or residential community. That’s often as simple as being on the lookout for red flags such as frozen mechanical room pipes during the winter months or ensuring that doors are secured to mitigate the risk of unauthorized building entry. But as Wincon supervisors constantly remind our team, proactive security coverage is more of a mindset than a tactic. It involves a willingness to go above and beyond, to step out from behind the desk in order to provide a better level of protection.
On the reactive side, we’re dedicated to near-immediate response times when an incident occurs. Our supervisors are on call 24 hours a day and are ready to react as needed. Wincon Security guards are also trained in effective incident report writing to help document issues and mitigate legal liability, along with fire response, de-escalation tactics and crisis management, among other reactive techniques. When you need us, in other words, we’re there.
Effective training for the best possible Toronto security experience
One of our key differentiators as a security company is the comprehensive pre-deployment training we provide to our guards. They’re never allowed to work on-site until they’ve completed all industry-mandated training and certification, our own pre-deployment training program and are fully briefed on details relevant to the protection of your people and property.
That includes technical considerations such as on-site fire panel or elevator operation, as well as having a full profile of the individuals or community they’ve been assigned to protect. If you manage a condo property with a majority senior resident population, for example, our guards will be fully briefed and aware that special care may be needed to assist residents or to implement specialized evacuation procedures in case of emergency.
Nothing can replace a strong team
Winston Stewart, CEO & Founder
Perhaps our most important lesson over the past 30 years is the importance of building and maintaining a strong employee culture powered by extraordinary professionals. We’re very lucky to have both, and it’s one of the main reasons why we’ve been able to maintain long-standing relationships with so many clients. As we say, Wincon Security is Built On Service—Driven By Culture. It’s more than a tagline.
Is your Toronto business interested in security services?
Fill out our quote form and enjoy a consultation with us to learn about your security options.
Parking enforcement is a challenge across condo communities and commercial properties. The good news is that Wincon Security delivers a turnkey parking enforcement service. We start by asking questions about the stakeholders that live in, or use, your property.Property managers and their security teams are responsible for ensuring that unauthorized parking doesn’t occur on a property, they often run up against a raft of obstacles to enforcement. This creates a spiral effect where it becomes difficult for residents, tenants (think office complexes) or customers (in retail settings) to find parking, impacting their experience and/or ability to shop or work.
In condo communities, for example, visitor parking spaces can easily become overrun by vehicles that don’t belong on the property—namely areas frequented by tourists, or where people may look for inexpensive or free parking (residential properties near shopping malls or main-street retail districts, for example). This becomes an immediate (and obvious) issue because most properties lack enough space to accommodate residents, guests, as well as unauthorized visitors. In condo complexes, the number of parking spaces is controlled, with each suite entitled to a set number of visitor permits per month. In the absence of adequate parking enforcement services, individuals may take advantage of the opportunity to fill limited parking spaces with unauthorized visitors, with the potential for lots to quickly become filled.
The same is true with overnight parking, which is usually also tightly controlled. While some buildings will set different limits for day and night visitor or resident parking, overnight parking is almost always strictly managed with permits.
The benefits of parking enforcement services
Sustained and effective parking enforcement services are about more than convenience. It’s a way to ensure that business can be properly conducted or that residents can access their property as needed. In that sense, it becomes a bottom-line issue.
If parking is a nightmare at a shopping mall, customers will seek out other retail options. If residents don’t have access to parking in their own building—in particular seniors, who may have mobility issues and are unable to walk long distances—a lack of parking can make a residential property less desirable. If clients can’t park when they visit your office for a meeting and are faced with delays or parking-related inconveniences, it can have an immediate negative impact on your brand.
In that sense, the benefits of parking enforcement services are numerous, including:
Preventing transient parking
Ensuring that parking is available for all residents, by having a limited number of registrations per month
Ensuring full compliance and satisfaction among residents, tenants or customers
Keeping fire routes clear for emergency services</span
Ensuring ample access to disabled parking spaces, as needed
Parking enforcement tactics
So, what are your rights as a property owner or manager when it comes to parking enforcement?As the property owner, you can control who parks on your property. Consent is provided when someone pays or is given a permit—and if they don’t receive consent, they can be ticketed for parking on private property without your permission.
Issuing and limiting parking permits in residential communities or introducing paid parking in commercial settings—potentially with validation options for customers—are some of the most efficient approaches to making parking enforcement services more effective.While rules vary by municipality, for commercial and sometimes residential properties, it’s generally possible to enforce paid parking by checking for payment and issuing tickets to vehicles that have not paid.
Once the site is approved by the local municipality, security firms can issue tickets for infractions including:
Parking in a fire route
Parking in a designated handicap spot
Parking on private property without consent
The caveat is that as a property owner/manager, you must comply with local regulations before implementing a parking enforcement strategy. That typically includes the aforementioned site approval, and the posting of appropriate signage indicating parking restrictions.
Parking enforcement best practices
The process may seem overwhelming at first. The good news is that Wincon Security delivers a turnkey parking enforcement service. We start by asking questions about the stakeholders that live in, or use, your property. What are your strategic goals as a property owner? If it’s about creating a positive retail experience, for example, that starts the minute your customers drive into your parking lot. How can your parking enforcement strategy improve their shopping visit?
The best approach is to ensure that parking enforcement occurs without confrontation. Overly aggressive enforcement is a common problem among some security providers. Typically, parking enforcement should occur when a site is experiencing the greatest challenges with parking control. It may not make sense to patrol a commercial lot for parking violations at midnight, for example, whereas a condo may experience greater parking violations overnight.
Our focus on security guard training ensures that our team takes a fair, reasonable and consistent approach to parking enforcement services. We encourage strong communications with your stakeholders (e.g., residents, tenants, or customers), making them aware of new or existing parking regulations and clearly explaining the reasons for enforcement and the consequences of violation.
It’s our way of ensuring that your parking enforcement strategy delivers results without exacerbating existing challenges. It’s about going the extra step to be a true partner to your organization.
Is your business interested in parking enforcement services?
Fill out our quote form and enjoy a consultation with us to learn about your security options.
Does the firm provide pre-deployment training to their guards?
Does the firm offer integrated security solutions?
Does the firm take a strategic approach?
Does the firm embrace proactive and reactive tactics?
Does the firm maintain a strong company culture?
Choosing the right security company in Toronto for your needs can be a game-changer. That’s true for any business or organization that requires ongoing protective services—from commercial and office properties and retailers to condo communities and institutions such as post-secondary educational or healthcare facilities. Effective security coverage can help mitigate the risk of legal liability, theft or vandalism, can help enhance your brand and proactively highlight opportunities for improvement in areas such as security technology integration and emergency response protocols.
But all too often, organizations struggle to find security service providers they can rely on. That’s because many security companies take a passive approach when providing coverage. They often face chronic staffing shortages due to high employee turnover, will win new business, and then struggle to fill positions. This typically results in frantic recruitment leading to the deployment of ill- or untrained guards who are disengaged. The resulting poor on-site performance would be familiar to many organizations that have cycled through a number of security providers: guards who fall asleep at their monitoring stations, who show up to work missing their proper uniform, or who fail to complete basic duties during a guarding shift.
It’s not entirely the guards’ fault. In many cases the performance expectations are low, the employee coaching is non-existent and the consequences for the ensuing poor performance are almost entirely absent—until the situation gets so bad that the employee is fired and the process starts over again with the next recruit.
Want to avoid turnover in security providers, along with the risk associated with sub-par security service? Then be prepared to conduct careful due diligence when hiring your next security company. Here’s a checklist of questions that every organization should ask to help make the process as simple and streamlined as possible:
Does the firm provide pre-deployment training to their guards?
It’s important that before a guard is assigned to a client site, they are fully briefed on the technical and personnel/community details relevant to that property, any technical considerations (e.g., use of fire panels, elevator control panels, etc.) and challenges those guards may face during a shift. Additional training points include risk and liability mitigation, fire response procedures, and incident reporting.
Does the Toronto security company offer integrated security solutions?
From High-definition TurboHD and IP cameras to biometric identification and verification systems, leading security companies will be equipped to help address the full scope of your security requirements. Consulting, procuring, and installing relevant technology is a critical piece of the protective services puzzle. So, too, is being able to service that equipment and help you stay a step ahead by making regular upgrade and system enhancement recommendations. If a firm can’t offer integrated security solutions, they aren’t delivering a comprehensive suite of services.
Does the security company take a strategic approach?
From the moment the Wincon Security supervisory team engages with your organization, their discussions will centre on your strategic operational needs. Some of the most important considerations include:
Your operational requirements and objectives (think everything from proprietary information and building access points to vulnerable areas and product/personnel specifications)
Any other detail that may enhance our service offering
At that point, we develop a comprehensive security plan designed to service your needs. If a Toronto security company isn’t prepared to discuss strategy, but simply offers to assign guards to watch over your property or business, don’t expect them to meet your coverage needs.
Does the security company embrace proactive and reactive tactics?
It’s easy for a security company to react to a situation after it occurs—think of a slip-and-fall incident or a burst water pipe in a mechanical room. It’s another for that same firm to train its security professionals to think and act proactively, to spot potential issues (including legal and compliance liabilities) before they occur and, when necessary, to respond to incidents in a timely and effective manner. It takes ongoing reinforcement to ensure that security personnel are on the constant lookout for potential problems and take the opportunity to address these issues before they result in otherwise preventable incidents.
From fire response, report writing and de-escalation training to comprehensive first aid/CPR/AED certifications, our guards are well-equipped to deal with situations on a proactive and reactive basis. That includes completing the industry-mandated security training program for guards in Ontario. Not every firm trains to this level or has such stringent security guard qualification requirements, so be prepared to ask questions to ensure that a prospective security provider is equipped to meet your expectations.
Does the firm maintain a strong company culture?
Ask about how the firm works to boost employee engagement, retention and professional development. If those aren’t priorities, then it’s time to look for another provider. Top security companies in Toronto will go out of their way to properly train and motivate their employees while reinforcing a culture of service excellence. In our case, we have team members that have been with Wincon Security for more than 20 years. That’s a testament to our commitment to our people and their professional success. Not many firms can boast that kind of employee retention track record—and it’s a clear indicator of strong company culture.
Remember that it pays to take the time to conduct the necessary due diligence and select the right security company to protect your people, property, and assets. It’s a process that can require research and vetting, but when you find the right provider, the investment is fully worthwhile. Just ask the clients that have been with Wincon Security since the day our company was founded 30 years ago.
INTERESTED IN LEARNING HOW WINCON WILL MEET YOUR NEEDS?
FILL OUT OUR QUOTE FORM AND ENJOY A CONSULTATION WITH US.
It goes without saying that 2020 is a year that many of us will be glad to forget, just as we look forward to a socially distanced and happy holiday with loved ones. Indeed, the coronavirus pandemic has challenged everyone from individual Canadians and healthcare professionals to business owners and bureaucrats in ways that we couldn’t have imagined as recently as early March. But the many struggles of the COVID-19 crisis have also reaffirmed our strength and resilience as a country. In the face of adversity, we adapted and managed, even as we continue to mourn the many lives lost and the scores of businesses brought down by the ensuing economic disruption.
The security industry has not been immune to the pandemic’s harsh economic impact. Companies large and small have reeled as affected sectors such as hospitality, travel and retail were forced into shutdown mode or were suddenly required to scale back business in ways that immediately lessened the need for security coverage. But I’m proud to say that through it all, Wincon Security has managed to not only navigate these stormy waters, but thrive.
The reason, of course, is because we’ve built incredible partnerships with our many clients. Their loyalty and support has been pivotal to Wincon’s success for more than 26 years, and in hard times, they’ve remained by our side. We’re grateful for the opportunity to protect their people, property and assets, and we can’t wait to see how we can find new ways to meet their security needs in the years ahead. The push to constantly improve is a core value, one that we embrace and also consider a responsibility that we simply won’t take for granted—it will continue to drive us to deliver even better service to our customers long after this pandemic has passed.
Case in point: We made significant investments to upgrade our technology infrastructure this year, while also working to enhance our employee training and development programs. We believe that delivering effective security solutions is about far more than doing the basics. In most cases, our security personnel are not only frontline representatives of Wincon Security, but also of our clients’ brands—be they retailers, commercial property managers, or any company in between. Their work on-site can significantly impact that brand experience, which is why we constantly strive for new ways to enhance our team’s customer service skills with real-world, situational training.
Of course, helping our customers succeed means staying at the forefront of new technology reshaping our industry. We’ve continued to research the latest in security software and hardware from facial-recognition cameras to advanced biometric systems that could have applications across both commercial and residential properties. That work is ongoing as we enhance our organizational commitment to research and development, which includes enhancing our own back-end technology infrastructure—a critical investment that enabled much of our administrative staff to work remotely during the early stages of the coronavirus pandemic.
However, none of our success would be possible were it not for the tireless dedication, professionalism and hard work of our team members. At the pandemic’s peak, they put themselves in higher-risk public settings to ensure that our clients’ properties and people were kept safe and secure. They neither complained nor refused the challenge. Instead, they made it to work each and every day with an attitude that exemplified the very best that Wincon Security has to offer.
To better protect them, we recently implemented a new Whistleblower Program that provides a mechanism to report everything from sexual harassment to any form of unwelcome behaviour experienced while on the job. We’re committed to providing a safe, welcoming and fruitful workplace experience—and we’ll do whatever it takes to make sure that our company culture isn’t negatively impacted by unacceptable behaviour. Our whistleblower directive to employees is simple: If you see something, say something.
So, as we look back on 2020 and raise a glass with the promise of a better 2021 ahead, I’d like to take the opportunity to wish you and your family a happy holiday and a healthy New Year. While rising COVID-19 case counts remind us that difficult months still lie ahead, vaccines give us hope that a return to normal is on the horizon. This year proved that we can make it to the finish line—safely, securely, together.
When the COVID-19 outbreak took hold in March, it was difficult to imagine the size and scope of the challenge that lay ahead. Industries ground to a halt as social-distancing measures forced the closure of everything from offices to recreational facilities. Businesses and their employees faced unprecedented uncertainty. Security firms such as ours weren’t spared from the widespread economic impact.
While some clients needed less of our time, many sectors called on us to do more—much more—to help them weather the coronavirus storm. Business leaders quickly realized the degree to which they needed trained security professionals to help them manage everything from store line-ups to protecting shuttered office buildings. Perhaps most importantly, those who needed additional help from Wincon Security came to understand that we could protect their people, property, and assets, but we were also well-positioned to become an extension of their brand. Because our people are well-trained and committed to providing industry-leading service, they could rely on us to positively reflect their company values and uphold their service standards.
Specifically, they could rely on you—our employees—to make the very best of a very challenging COVID-19 situation.
By no means are we out of COVID-19 crisis mode as a second wave of the outbreak looms large. We’re likely to face more difficulties in the weeks and months ahead before we can put this pandemic behind us. But I know that because of your dedication and commitment to excellence, our company will emerge from this stronger than ever. The past six months have only proved what I already knew about each and every one of you: You care. You’re passionate about servicing our clients. You want to make your communities better by helping to make them safer. You want to help our company grow and achieve even greater success together.
Through it all, you not only showed up for work every day, but you demonstrated unbelievable engagement and professionalism. Our competitors faced widespread labour shortages, but all of you ensured that we were able to meet client demand for our services. And you did it with a smile from behind our Wincon-branded face masks. At times that meant exposing yourselves to the general public to do your jobs. But you did it without complaining because that’s what was needed.
As a business owner, I couldn’t be more proud of your hard work and commitment to becoming better at your jobs every day. You’ve proven once again that Wincon is a partner to our clients—be they on the commercial property, retail, condominium or residential sides.
Along the way we’ve taken efforts to ensure your safety in the workplace, whether it’s in the office or at client sites. That meant investing in personal protective equipment (PPE), and sanitizers, increased cleaning of everything from our headquarters to patrol vehicles and even purchasing those aforementioned reusable Wincon masks. Rest assured, we’ll continue making the necessary investments to keep you safe and healthy on the job. Nothing is more important to us than your well-being, as well as that of our customers and partners. We hope the new workplace normal—however it continues to evolve—alleviates the need for such stringent health and safety measures, but that day could still be a long way off.
In the meantime, our strategy is focused on finding innovative ways to service our clients as the COVID-19 pandemic carries on. Many of you have shared ideas to help us find new efficiencies and service-delivery methods as we’ve worked to achieve that goal. We invite you to continue making suggestions and thinking about ways to make Wincon and even better security provider.
As a company built on service and driven by culture, we have the tools we need to make it through this pandemic. Let’s continue working together to achieve our goals and prove once again that there is no emergency situation that our team can’t handle.
A fire, flood, natural disaster, or an incident involving a disgruntled employee threatening violence. Preparing for an emergency is critical to ensuring the safety and security of employees or residents across your properties. But if that’s the case, why are so few commercial property owners prepared to handle just such an event?
In our experience, fewer than 10 percent of commercial property owners or condominium corporations take proactive steps to develop comprehensive emergency preparedness and disaster response plan (EPDRP). Those that do rarely communicate the plan or conduct drills to ensure that, in the case of an emergency, the action plan is executed properly. To say this is an oversight would be a huge understatement.
It’s critical for organizations to maintain an easily deployed EPDRP to avoid any unnecessary loss of life in the event of an emergency, as well as to mitigate the threat of litigation or penalties for not taking the necessary, reasonable steps to be prepared. Now, you may be wondering—particularly if this is your first time thinking about the topic—how to design an EPDRP. It’s a good question and one that we’re asked whenever we engage a new client.
With that in mind, here are seven steps for designing an emergency action plan that makes sense for your commercial property and assets:
Wincon Security personnel are fully trained to manage on-site emergencies, even when a formal EPDRP hasn’t been drafted.
Assess the risk—This is the critical first step we recommend when developing any EPDRP. Every property is different, and so are the individuals who either work or live there. To fully understand the risk, you’ll first need to understand what could happen in an emergency situation, even unlikely ones. If your building is in a known flood plain or a tornado-prone area, for example, your plan should reflect those potential risks. If yours is a commercial property, assess the risk from the kinds of activities that are conducted on the premises. If you produce chemicals, for example, your risk levels will be far greater than those at a warehouse facility. In addition, do a headcount to determine how many individuals live or work on site. If you’re a condominium corporation responsible for the well-being of thousands of tenants in an ultra-high-rise building (a scenario I discussed in my last post), the complexity of designing an emergency evacuation action plan will be far greater than in a building of fewer than 10 stories.
Ensure full legislative and insurance compliance—Depending on the location of your property, there may be a set of provincially-mandated emergency preparedness rules and regulations that need to be followed in order to ensure full compliance with local legislation and requirements set out by your insurer. Work with your lawyer, HR team and stakeholders such as local fire or police departments to understand your obligations and ensure that your EPDRP not only complies but even exceeds those minimum requirements. The last thing you need in the event of a catastrophic emergency is to face litigation or legislative penalties because you didn’t take the necessary steps to obey relevant laws pertaining to emergency preparedness and evacuation procedures.
Consult with your security firm and appropriate first responders—Again, police, fire, and paramedics are great resources to contact when developing an EPDRP. Whether preparing plans designed to respond to a potentially horrific incident such as a live-shooter scenario at one of your properties, or taking steps to ensure speedy evacuation in the event of a major fire, first responders are obliged to provide information pertaining to legislative requirements and are (at least in my experience) eager to help mitigate risk for property owners, while minimizing the threat of loss of life in an emergency situation.
Of course, your security firm will be another important resource to help develop an EPDRP. Any reputable firm should even be able to offer a templated plan, then assist in customizing it to suit your specific needs.
We often work with clients to prepare a custom emergency action plan just for them.
Train all security staff—This is a critical step. In our case, all Wincon Security personnel are fully trained to manage on-site emergencies, even in cases where a formal EPDRP hasn’t been drafted (we typically work with clients to prepare these plans as part of our onboarding process). Your security team members will usually be your very first responders and will likely be the ones making a call to police, fire or paramedics in the event of an emergency—while also meeting first responders and answering questions when they first arrive on site. Security personnel should be fully trained to handle any emergency incident that could reasonably occur on your property. Remember, every building is different, and its occupant population is unique. An EPDRP must be customized to suit all stakeholders’ needs.
Have a plan to stabilize the situation—So, you have an emergency, your security team helps evacuate the premises and now you have several hundred residents or dozens of employees waiting outside the property for first responders to arrive. Now what? Any comprehensive EPDRP should also have a stabilization plan that includes details on where to shelter accident victims until help arrives on the scene, for example, or a relocation spot in the event of a natural disaster that threatens your property. Simply clearing the building isn’t good enough.
Communicate the plan—Many companies go through the motions of creating an EPDRP, only to let it gather literal or proverbial dust on a shelf or in a hard drive. The only effective plan is the one that your security team, management, staff, and other key stakeholders fully understand. Include an EPDRP briefing in your employee onboarding process, then provide a refresher on the plan at least once a year. We even recommend giving everyone from security staff to rank-and-file employees a brief, basic quiz to ensure they understand key points such as how to exit the building from their workstation.
Practice—Remember those annoying fire drills you used to do in school? Well, it turns out they were a pretty useful tool—and they still are. Be prepared to practice emergency procedures such as having employees or residents evacuate your building, and execute steps laid out in your EPDRP. Drills should be conducted at least twice a year—and at random times—to make sure your people know how to respond if, or when, disaster strikes.
Why you need to prepare a return-to-work security plan now
As lockdown measures are slowly eased across Ontario and the rest of Canada, organizations are preparing to return to the new COVID-19 workplace normal. But nothing is simple when it comes to navigating the uncharted waters of social distancing and industry-wide lockdowns–especially when it comes to developing a return-to-work security plan.
While a return to the business may still be weeks away for organizations in some parts of the province, no one can afford to be idle. As a business owner/leader, you need to start planning today to ensure that your workplace is as safe and secure as possible once your employees return to the fold—and that you comply with all relevant government health and safety rules and regulations.
“It will happen in phases, it will be very complex and it will look different for every organization.”
Bill Knightly, Cushman and Wakefield’s Chief Operating Officer of Global Occupier Services
Security plays a key role
Of course, safety and security planning is about much more than ensuring the availability of sanitizers and protective equipment, ramped-up hygiene practices, or establishing social distancing rules and protocols. Those are, of course, essential foundational elements. But there are many security-related components that need to be addressed in a comprehensive and strategic return-to-work plan, many of which will take time and resources to implement.
Cybersecurity, access control, monitoring employee movements and activities, and secure collaboration practices, are among many items that need to be integrated into a well-architected security plan. The good news is that your security provider can play an important role in helping develop and execute a fully integrated strategy—one that addresses the new (and in some cases, rapidly evolving) demands around health and safety compliance, risk mitigation and technology.
A return-to-work security plan should cover everything from basic policies around distancing rules and staffing requirements (some organizations may resort to staggered hours, for example, or a combined office/work-from-home model to minimize personal contact), to more complex technological initiatives around health monitoring and building access and control.
Analyze cybersecurity vulnerabilities and requirements in your action plan.
Conduct a security infrastructure audit
An integral part of the initial planning stages is a thorough review of infrastructure equipment. Planners need to examine what needs to be improved or updated. Are repairs required due to the protracted pandemic shutdown? This is an especially important checklist item for facilities that have been fully closed for a long period of time.
Organizations will also have to familiarize themselves and their employees with the plethora of new safety protocols that are being introduced, including those established by public health authorities and/or the building managers, or your company itself. With that, extensive retraining for both security personnel and other staff will be needed before doors re-open for business. This will need to be refreshed as new guidelines evolve in the months to come.
Bear in mind that security personnel, in particular, may be required to perform additional services, from temperature checks and entrance/exit screening, to more frequent patrolling and social distancing enforcement.
Analyze cybersecurity vulnerabilities and requirements
With the rapid transition to a work-from-home business model, organizations should also be making time to review their cybersecurity protocols. During the recent, rapid escalation in remote workers accessing cloud-based services from multiple devices, organizations had little time to assess their network security in an in-depth way. Now that you have a bit of breathing space, it’s time to develop or enhance your current digital security strategy as part of your return-to-work plan. This should include a rapid redeployment backup plan in the event of a future shutdown.
A safe and secure workplace will likely involve new technology investments. As you plan, consider the role security solutions can play in reducing touching of surfaces; tracking and tracing movements to quickly isolate and address potential outbreak situations; or responding to social distancing infractions (e.g., alerts when employees enter a restricted area).
There are a number of technology enablers that can be integrated into existing security systems to meet the demands of a post-lockdown work environment and ensure that only authorized employees or visitors can enter your premises. Examples of tools being implemented right now across some organizations include swipe pads on doors, touchless registration, “smart” barriers at entrances and exits, biometric scanners, remote locking systems and pressure sensors, and mobile two-factor authentication.
Additional video surveillance systems, along with thermal scanners and face recognition software can help identify suspected infections while tracking the contact and movements of anyone within range of a potentially infected person.
All of this needs to be supported by HR policies that clearly outline restricted areas, who has access, and policies around travel and sick leave—among others. Work with your HR team and potentially even a qualified labour and employment lawyer, to draft effective policies customized to the needs of your workplace and employee culture.
The key to action planning is planning early and often as the situation evolves.
Getting your workplace ready to reopen
Global real estate firm Cushman & Wakefield has developed a document entitled Recovery Readiness: a How-To Guide For Reopening Your Workplace. It’s a handy starting point that outlines six guiding principles on how businesses can ensure a safe and efficient transition to workplace readiness.
Here is a distilled version of the principles:
Prepare the Building—Implement cleaning plans, pre-return inspections, and HVAC and mechanicals checks
Prepare the Workforce—Create policies for deciding who returns, shift/schedule management and employee communications
Control Access—Enforce protocols for safety and health checks, building reception, shipping/receiving, elevators and visitor policies
Create a Social Distancing Plan—Follow guidelines for decreasing density, schedule management and office traffic patterns
Reduce Touch Points and Increase Cleaning—Implement open doors, clean-desk policy, food plans and regular cleaning of common areas
Communicate for Confidence—Recognize the fear employees may feel in returning to the workplace and work with them to alleviate their anxiety
Plan early and be flexible
There’s no question there will be a great deal of uncertainty as organizations plan their return-to-work strategies.
“It will happen in phases, it will be very complex and it will look different for every organization,” Bill Knightly, Cushman and Wakefield’s Chief Operating Officer of Global Occupier Services, noted in a recent webinar. “We know progress is unlikely to be linear … We know the rules of the game are likely to change as we’ve seen inconsistent messaging from health authorities and governments around the world.”
That being said, a safety and security planning professional can help alleviate the uncertainty and tailor a fully integrated security plan to meet the specific needs of an organization and its workforce. The key is planning early and often as the situation evolves.
DOES YOUR TORONTO BUSINESS NEED EMERGENCY PLANNING?
FILL OUT OUR QUOTE FORM TO LEARN ABOUT OUR SERVICE OPTIONS
The current emergency situation has evolved rapidly in Canada and around the world with the declaration of the coronavirus pandemic and ever-escalating measures to combat the spread of the COVID-19 virus.
Our team has been closely monitoring these developments and has enacted Wincon Security’s emergency preparedness and disaster response plan accordingly. Our focus at this point is ensuring the health and safety of our clients, the occupants of the retail, industrial, educational and residential facilities we protect and, of course, our employees.
These are extraordinary circumstances and we’re responding with workplace policy and procedure updates in real-time. We’re in the people business and are fully prepared to meet the challenges that lie ahead. This pandemic is testing the resolve of individuals and organizations across our economy with the introduction of everything from social distancing measures to outright closures. To do our part, we’re monitoring and implementing the advice of local, provincial and federal health agencies and ensuring we go a step above and beyond to protect the people at the heart of Wincon Security.
Our focus is on helping you navigate the hurdles that lie ahead.
With that in mind, we’ve implemented the following policy changes effective immediately. We are:
Permitting administrative staff to work remotely or from home where possible
Enhancing hygiene procedures across our workplace and at client sites
Adjusting resourcing at some facilities and shifting our guards to sites where a physical presence is required, or utilizing technology such as advanced camera systems to monitor facilities where a physical presence may no longer be necessary (e.g., office buildings whose tenants are temporarily working from home)
Cancelling all in-person client meetings for the time being and stopping all non-essential business travel
Conducting client meetings using teleconferencing platforms until further notice
As first responders entrusted with protecting the people and assets across your commercial or residential properties, we take great pride in providing high-quality customer service, no matter the situation. This one is turning out to be one of the most challenging that we’ve experienced in our organization’s 25 years of operation.
Our focus is on helping you navigate the hurdles that lie ahead in as efficient and seamless a way as possible. We’ll be providing insights in the days and weeks ahead to help you manage and implement everything from data security procedures for employees forced to work from home, to tactics designed to help ensure social distancing and to restrict access to your facilities until the pandemic wanes and life can return to normal.
We believe the key to success at this point is to remain calm and educate employees, tenants and other stakeholders of their role in maintaining health and safety across your properties. This is likely going to be a protracted event that will cause considerable disruption in the coming months. Count on Wincon to be there with you every step of the way.
ARE YOU INTERESTED IN SECURITY SERVICES?
FILL OUT OUR QUOTE FORM AND ENJOY A CONSULTATION WITH US.
It’s not easy being royalty. Just ask the Duke and Duchess of Sussex. When Prince Harry and Meghan Markle announced in January that they’d be stepping back from their royal duties, working towards financial independence and moving to Canada—yes, Canada—the world recoiled at the upheaval shaking the usually staid House of Windsor.
With the royals in crisis over Harry’s snubbing of his monarchical calling—this despite the fact that he’s currently sixth in the line of succession and has no real chance of becoming king—the Queen struck a deal with her grandson that saw him lose several peerages and official titles in return for a life of (relative) freedom in B.C. Then came the next question: who would pay for the Sussexes’ security?
That’s a delicate topic and a political minefield that the British and Canadian governments have been attempting to tiptoe through without causing public uproar. Just last week it was announced that the RCMP would cease providing security to the couple in the coming weeks, the assumption being that they, or the British government, would now be picking up the tab.
One question I’ve been asked of late is an interesting one: What, exactly, does it take to protect a prince? And estimate that Prince Harry’s security could cost in the millions of dollars accurate? While I don’t have any insider knowledge on the topic—and nor should we speculate on the security measures that would be undertaken to protect the Sussexes while in Canada—we can look at the tactics that would be used to protect any VIP or high-net-worth individual whose family could be vulnerable to privacy intrusions or, worse, threats to their safety.
To start that process, a private security firm that specializes in protection for high-profile individuals would be called in to conduct a comprehensive risk assessment. Verifiable threats against the family’s safety would be taken with the utmost seriousness. Security specialists would monitor inbound communications by phone or email, as well as social media activity, for hints of potential criminal threats on the horizon. They would then draft that aforementioned security strategy taking into account those potential risks and implementing tactics to proactively mitigate each one.
As part of that risk assessment, a security team would sweep the VIP’s property (once a suitable one was located, of course) to analyze any and all points of vulnerability—including by air, land and water. They would work to lock down any potential access points (the property could potentially be fenced) and highlight weaknesses. A security detail would patrol the grounds as needed.
Any VIP’s home would undoubtedly be equipped with a very high-tech camera system. This would likely include facial recognition software and would be monitored 24/7 by a security detail stationed somewhere on the property or very nearby. Non-celebrity VIPs might rely on remote monitoring instead. Every window in the home would be equipped with glass break sensors and could even be retrofitted with bullet-proof glass. In the case of the Royals, RCMP or British authorities would determine the necessity of the latter feature based on their initial security assessment.
Inside the home, officials would work to make security measures as inconspicuous and unobtrusive as possible. One common feature of luxury homes for the very wealthy or famous are panic rooms—a space where VIPs can take shelter in the event of a home invasion. The trend nowadays is moving away from dedicated panic rooms to a specific functional room in the house, such as a master bedroom, that can be locked down in an emergency. Whatever the proscribed solution, most VIP families would likely have a reinforced space with full communications—and possibly even a dedicated air supply—that could serve as a mini-fortress in the event of a threat such as a home invasion, an attack or a kidnapping attempt. The likelihood of any of those scenarios playing out is slim, but security officials don’t take chances with the safety of their high-profile charges.
Because very wealthy people tend to jet-set and home-hop on a regular basis, they often have only a relatively short list of property options limited to homes with suitable security infrastructure.
A last point on the cost to protect a VIP couple, especially one as high-profile as Harry and Meghan: Initial estimates that the Sussexes’ annual security expenses are in the high six figures are likely understated. If the couple are engaged in public events while in Canada, the cost for their protection could easily climb to more than $1 million per year. Simply having round-the-clock protection involving multiple security professionals can be extraordinarily expensive, let alone the cost to secure venues at official engagements.
Living the high-net-worth or celebrity life isn’t cheap, especially when you’re two of the most famous faces on the planet. Who foots the bill for Harry and Meghan’s security while in Canada remains uncertain, but let’s all hope the Queen is picking up part of the tab—this one could get expensive.
A long weekend of shootings that saw 17 people injured in 14 separate incidents over the recent civic holiday sent chills across our city. Even Toronto Police Service Chief Mark Saunders was quick to acknowledge both the unusually high wounded toll, the sheer number of security-related incidents and the brazenness with which the alleged assailants acted.
Residents wonder when it will all end, and how to stay safe in the meantime.
Three suspects have since been arrested in connection with several of the shootings. Saunders told reporters that additional resources would be deployed “in specific places that we think will help deter and reduce the gun violence that’s occurring in the city right now.”
Gun crime on the rise
What we need to keep in perspective—as was the case after the van attack in North York last year that saw 10 people killed when a disturbed young man ran down people at random on Yonge Street—is that Toronto is still a remarkably safe city. Our crime rate is low and the threat of becoming a victim of violent crime is scant.
Still, gun violence has been on the rise in recent years and that requires a certain level of vigilance, particularly in vulnerable or lower-income areas where gangs and other troublesome actors tend to spend most of their time.
According to police statistics, Toronto experienced two and a half times more shootings in 2018 than 2014—a shocking increase that should give us all pause.
Why has it taken a rise in gun crime and the death of a child to empower a public agency to protect its residents?
New security measures
One of the recent deaths—that of a 16-year-old—came in a Toronto Community Housing (TCH) complex in the city’s north end. According to a CBC report, that prompted a promise for action on the part of the housing agency:
“… TCH chief executive officer Kevin Marshman [promised] to do more to address what some residents have decried as a woeful lack of security at their buildings.
Starting in September, said Marshman, full-time security officers will be stationed in the Jane and Fallstaff community. Also coming, he said, is enhanced lighting around the buildings and cameras on the roadways coming in and out of the complex that can capture license plates.
Marshman added that TCH also hopes to conduct a community safety audit — a joint effort with police and residents to physically walk around the properties to identify gaps in security and what needs to be done to make things safer.”
While we can all applaud TCH’s commitment to taking action, a bigger question remains unanswered: Why weren’t these measures implemented years ago? Why has it taken a rise in gun crime and the death of a child to empower a public agency to protect its residents?
A trend towards enhanced security
That question may never be fully answered, but Marshman’s statements are likely indicative of a new trend that we will—and likely should—see emerging across our city: a stronger security presence, particularly in vulnerable communities.
Increased safety will require private security partners.
We need more foot patrols to protect private and public spaces, and in many cases that will require the involvement of private security partners given the already stretched resources of the Toronto Police Service. It will likely mean more camera surveillance using artificial intelligence and facial recognition software to recognize bad actors before or after they commit crimes. We need better lighting to protect paths and parks, and greater community cooperation similar to the walk-safe programs that university campuses have implemented and maintained for years with widespread success.
In the wake of the recent spate of violence, many of Canada’s mayors are calling for either an all-out handgun ban or stronger restrictions on handgun ownership—a move that many chiefs of police across the country also support. This would undoubtedly help address the issue, but it may not be enough. As police budgets are cut in many jurisdictions, those crucial eyes and ears on the ground are lost. Again, this is where private security firms and technology can help fill the gap. But employing their services requires an increased budgetary spend and a willingness to stand behind important policy changes.
Will our leaders at the federal, provincial and municipal levels heed the call? Or will they make relatively tiny security commitments that seem meaningful, but fail to create a long-term impact in our communities?
Balancing security with civil liberties will be a challenge
In the end, we want to keep our city free and comfortable and avoid it taking on the feel of a surveillance state. But we also want to ensure that all Torontonians feel safe to go about their business. Exactly how we accomplish the goal remains to be seen, but we can rest assured that it will take creative, innovative thinking to curb the latest ‘summer of the gun’ and restore a greater sense of safety and security to Canada’s largest city.
With the holiday season in full swing, there’s a very good chance your team is getting ready to wind down and maybe even let loose. That’s right, it’s the time of year for the unforgettable office party, an opportunity for employers to show their appreciation to staff, to share a few cocktails at or away from the office and enjoy some time mixing and mingling and (hopefully) not spending time reflecting on work-related matters.
But with the yuletide festivities come a great deal of risk for employers.
Now, I’m not trying to call humbug on your holiday party plans. But it’s important for organizations and their HR teams to understand the employment law liability involved in hosting a gathering in the workplace. That risk increases exponentially when alcohol is being served and employees are left to find their own way home from the office party. Of course, some employers assume that organizing a gathering off-site relieves that liability, but that’s unfortunately not the case. Anytime an organization sanctions an event such as this, they’re on the hook until their employees are home safe and sound.
It’s wise to have security guards or personnel at larger parties to help address any issues that can arise.
You might think the logical move would be to pull the plug on the party and spend that budget elsewhere. Not so fast. Holiday events are a great team-building tool that can help drive engagement. They’re also an important part of building a strong workplace culture, so it would be foolhardy to cancel such an invaluable opportunity to boost employee morale. The better approach is to think safety and security first when organizing an event, keeping these five tips in mind:
Make your policies clear—The objective here isn’t to be a buzzkill before the party gets started, but to remind employees that even though they’re enjoying the boss’ hospitality while off the clock, they’re still technically bound by the same policies that govern their behaviour while in the workplace. That message should be delivered in a subtle way—a reminder rather than a lecture—but it should be explicitly communicated, either by email, in print or at a team meeting.
Hire security—If your staff party is small, say, fewer than 20 people including spouses, hiring a guard may not be necessary. But it’s wise to have security personnel in attendance at larger gatherings to help address any issues that may arise. That could mean dealing with intoxicated patrons who become a little unruly (which happens all too often) or simply patrolling and watching over items such as gifts or coats. Many business owners and managers are shocked when their events are targeted by thieves who root through jackets or walk away with purses and bags when their employees are busy enjoying themselves. What they don’t realize is that this kind of Grinch-like activity happens all the time, especially at large corporate gatherings that are preyed on by groups of professional criminals. Do yourself a favour and hire a trained and experienced security team to help make your holiday event memorable for all the right reasons.
Keep your employees safe and having fun this year by hiring a security guard if needed.
Choose the right location—Set the conditions for your event’s success from the start by selecting the right venue. Whenever possible, try to pick a spot close to your workplace or close to where the majority of your employees live. This isn’t always feasible—especially for organizations located in the suburbs, whose workforces travel long distances to work—but doing so can be a practical way to encourage staff to leave their cars at home and take transit to work on the day of the event. At the same time, try to avoid choosing a hotspot surrounded by bars or clubs, which only encourages employees (particularly younger team members) to keep the party going well into the night and potentially past the point of intoxication.
Provide transportation—Include cab chits for employees in your party budget, or hire a van or bus to shuttle employees to the venue and home—whichever is the more cost-effective option depending on your team’s specific logistical considerations. One of the greatest sources of liability for employers stems from team members who hop in their cars at the end of an event and drive home, often intoxicated, only to get into an accident. This outcome is entirely avoidable with some proactive planning.
Think like Scrooge—Not when it comes to spending on a great venue, an impressive menu or even staff gifts. But do be stingy when it comes to serving alcohol. Provide a couple of drink tickets to each staff member at the beginning of the night, and switch to a cash bar at some point in the evening. Or, maybe serve wine at dinner and then move to a cash bar afterwards. The point is that open bars can turn into a security nightmare because they encourage outright intoxication. Appoint a senior (and designated sober) staffer to manage drink tickets, if you take that approach, and be sure to offer plenty of food and at least a few non-alcoholic beverage options throughout the event. Want to really limit the booze consumption? Make it a mid-day family affair and invite your employees and their kids.
The objective is to still have fun, say ‘thanks’ for another year of hard work and spoil your employees with a great party. But remember that safety and security should be a top priority. Maintaining that focus will help mitigate the kind of liability and risk that would otherwise drop a lump of coal in your stocking this holiday season.
