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‘Tis the season for spending time with family and friends and the inevitable yuletide spree of shopping and gift-giving. Suburban malls and high-street stores are jammed in the lead-up to the holidays, as Torontonians make a final festive retail push before taking a breather and preparing for Boxing Week bargain bonanzas.

Unfortunately, this is also the time of year when busy retailers must contend with wide-scale theft. Statistics show that Canadian businesses lose more than $3 billion annually to crime, including both internal (e.g., employee) and external shoplifting that eats into profits and compromises retailers’ competitiveness. Rather than tackling the problem head-on, a new Toronto Police Service pilot project is moving in a very different direction.

Toronto Police Service introduces Stop Theft 

First-time shoplifters caught pilfering items within the boundaries of the city’s 51 and 52 divisions will no longer be prosecuted under the six-month Stop Theft program, an initiative that will permit private security and theft-prevention guards to effectively catch and release shoplifters after documenting their personal details, then providing them to officers at one of the two divisions participating in the program. The Toronto Police Service’s aim is to free police resources to deal with higher-priority calls.

Non-violent shoplifters who are 18 years of age or older with identification and who are accused of stealing merchandise totaling less than $1,000 are eligible for release. Police will still attend the scene if requested and reserve the right to lay charges by summons in the future, depending on the circumstances.

“It is estimated that retailers lose more than $8 million a day to store theft. What is more worrisome, however, is that today’s thieves are becoming increasingly sophisticated, therefore posing an even greater risk to the health and safety of the Canadian public.”

“What we’ve been trying to do through the modernization process is make sure that our police officers are where the public needs them the most,” Meaghan Gray, acting director of corporate communications for the Toronto Police Service, told the Toronto Star. “And maybe responding to … shoplifting calls — that can be held just as efficiently by a theft prevention officer partnered with us over the phone — allows us to reassign those officers to more pressing calls for service.”

While the efforts of police to more effectively utilize their officers’ time is laudable, the bigger challenge for retailers can be summed up in a statement last year from Diane J. Brisebois, President, and CEO of the Retail Council of Canada:

Removing a theft deterrent

Indeed, the major challenge with the Stop Theft program is that it assumes that shoplifting is limited to individuals such as thrill-seeking teens and those with mental health issues. The reality is that organized crime groups are behind much of the bottom-line killing losses plaguing retailers at all levels. Products such as razor blades and baby formula—the latter used to mask drug trafficking, or sold for a hefty profit on the black market—are two products that have long been a prime retail target for organized crime, making retail loss prevention services more worthwhile.

Holiday Retail Theft shoplifting - hire retail security
Retail loss prevention services are more needed now than ever.

A program such as this removes the most important deterrent to shoplifting—immediate arrest and the threat of significant prosecution. It will be an especially major problem in less-prosperous areas already dealing with high rates of both minor and major crimes.

Retailers will need to continue to invest more in loss-prevention tactics, including the use of civil demand recovery letters, which allow them to sue alleged shoplifters in civil court to recoup the cost of a stolen or damaged item, not to mention costs relating to security patrol and enforcement. It’s safe to assume that overwhelmed police won’t have the time to follow up with an accused shoplifter after an incident, even if the person has a criminal record.

Why? Cash-strapped, budget-conscious police services simply lack the time and money to continue to pursue low-level crimes as they once did. The unfortunate reality is that retailers will pay the price and will need to pursue punitive litigation in an effort to deter would-be thieves—itself a potentially costly process.

Programs such as Stop Theft are designed to modernize the response to some crimes, but in doing so they tend to sow chaos and return us to a time when the low-level crime was rampant. Now, unfortunately, shopkeepers need to be more vigilant than ever, treating every customer as a potential shoplifter, which is always bad for business.

Toronto police introduce new security alarm response rules

Toronto police announced a major change to their burglar alarm response policy. Specifically, they made it clear that they would no longer respond to alarms unless there was verified proof that some form of criminal activity or a threat to an individual was occurring at the time of the notification.

Up to that point, police would always send a car to any commercial or residential property where an alarm was sounded. Better to be safe than sorry, the thinking went. According to their revised guidelines, police will now only respond to an alarm if a threat can be verified by an audio or video device, there are multiple zone activations in effect—which are typical in the case of a break-and-enter with multiple burglars at the crime scene—or they have an eyewitness on the scene calling in the incident. This could include a private security guard.

Toronto police will still attend verifiable alarm calls

Why the change? Police data from 2016 show that 97 percent of security system-related calls were false alarms. “When a panic alarm button is hit, we will absolutely attend,” a police spokesperson told media “Also, if we get evidence there has been a burglary, we will also attend that call too.” Really? It’s reassuring to know that the police will attend actual crimes. Needless to say, this new policy raises several red flags to those of us in the security field. The most obvious being that some break-ins could foreseeably go unchecked because authorities deem them to be false alarms, or because their slow response allows criminals to come and go without the risk of apprehension.

The challenge for commercial property owners is that investigating issues such as potential break-ins or vandalism often takes a back seat to other, more serious crimes.

To help prevent those false alarms, police are advising homeowners and commercial property managers to update key holder information, ensure regular alarm system maintenance, change alarm batteries frequently, keep alarms free of dust and debris and educate residents, tenants, and employees on the system operation protocols.

While the policy change is understandable—having police respond to a plethora of false alarms is, of course, costly and inefficient use of resources—it discounts the possibility that actual crimes may be in progress, with verification coming only when it’s too late. Criminals, being a clever lot, will undoubtedly use these new rules to their advantage if they know the police aren’t going to respond when a standalone alarm is sounded.

Robust security is more important than ever

Most importantly, this underscores the need to maintain 24/7 protection for commercial or residential properties. That means having an active security presence and state-of-the-art monitoring systems—or, at the very least, one of those two crucial components—in place to build out a comprehensive security strategy to protect your assets. With these new rules governing what, exactly, justifies a live police response, investing inadequate security is no longer an option for commercial property or residential property owners, and that includes condominium boards.

As such, most organizations will need to re-evaluate their current alarm systems. Is it enough, or do they now need new cameras? Do those cameras need to be monitored by a security service in order to verify alarm issues? Manufacturers, integrators, monitoring centres, and the end-users need to answer these questions or risk being left behind by these new requirements.

Wincon robot security guard ideal for retail loss prevention services at malls and commercial buildings.
Wincon robot security guard ideal for retail loss prevention services at malls and commercial buildings.

Expect traditional police duties to be increasingly outsourced

Another notable aspect of development is that it highlights an emerging trend across North America: the outsourcing of police duties to private security providers. An important line in the Toronto Police Service’s policy change was the one noting that eyewitness verification of a security breach would warrant an on-site visit from the police. The fact that the eyewitness could be a security guard means that police understand—and perhaps even welcome—the involvement of private security firms.

We can expect to see an even greater willingness on the part of the authorities to accept third-party security help in the years ahead as police budgets are slashed or frozen, and resources are redirected to priority areas. The challenge for commercial property owners is that investigating issues such as potential break-ins or vandalism—although obviously well within the mandate of local police services—often takes a back seat to the prevention or investigation of violent crimes or other, more serious offenses.

Choosing the right security provider is key

Now, it’s important to remember that not only does your organization need security help to keep its assets and people safe, but it also needs to partner with the right security provider, one that takes an integrated approach and provides effective training to its staff. The trend of downloading security duties to private companies shines a spotlight on the processes and procedures that security firms develop and follow. How well trained are their staff? What are their employee retention rates? Is their HR department fronted by a proverbial revolving door as people come and go looking for a job rather than a career? The maturity and sophistication of firms across our industry is now under greater scrutiny than ever before.

So, too, are service providers’ embrace of technology. Everything from drones to patrol robots to leading-edge software and video camera systems are the kind of tools that will become increasingly important in the years ahead. Criminals are always getting smarter. They will find ways to circumvent even the most advanced electronics. Is your security provider equipped to keep pace?

In one sense the Toronto Police Service’s alarm response policy change has a silver lining. Over time, a greater reliance on reliable private security providers will help push out the fringe players from our industry whose inadequate services put clients at greater risk. Because when the police won’t respond without knowing that a crime is in progress, there’s simply too much at stake to put your commercial or residential property and assets in the hands of an unprofessional security firm.

Is your business interested in retail loss prevention services?

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Winston Stewart, President and CEO
Wincon Security 

Remember when having your own office was a sign of business success? Sometimes it still is, but nowadays you’re just as likely to find a CEO sitting in the middle of an open-concept environment surrounded by employees, as you would be seeing her hold court in a corner office. Indeed, it’s no surprise that in our sharing economy, sharing space in co-working environments is all the rage.

Specifically, the rise in popularity in recent years of so-called co-working offices has changed the way we think about and use commercial office space. Companies such as WeWork have generated multi-billion-dollar valuations creating mainly open-concept spaces for smaller companies to set up shop.

The benefit is that co-working offices allow companies to occupy smaller footprints—sometimes as little as a single desk—then expand as needed, and often without a long-term lease creating unnecessary overhead. At a time when more workers are telecommuting (working from home or a satellite office) and organizations are seeking efficiencies to bolster their bottom-lines, co-working spaces have become the go-to option for many small and medium-sized businesses.

Many commercial property owners have come to embrace the co-working trend, but there’s one consideration that some of them overlook (but definitely shouldn’t): security.

There is no substitute for a well-trained guard patrolling a space, on the look-out for potential problems.

Security risks abound in co-working spaces

Put simply, the idea of open offices full of workers from a plethora of different companies who come and go as they please sends up proverbial red flags for any security professional—us included. When an office property is occupied by a single tenant, it’s far easier to limit access, track individuals’ movements and install the necessary security equipment to keep the building and its occupants safe.

It’s definitely possible to set up security monitoring and other necessary equipment in and around co-working spaces, but ensuring that security protocols are followed can be a major challenge. Access control is one of the most daunting ongoing problems that owners and managers of these properties encounter. Not because the various tenants necessarily pose a security risk, but because each one could be welcoming visitors into the building each day for meetings; or they could be receiving courier packages, which necessitates opening doors to strangers; or they might even be careless at times, and leave keys (or key fobs) lying around—sometimes even allowing individuals to follow them into the building—thereby creating opportunities for thieves or vandals to gain access and take what they please.

Theft is another major risk. With that many individuals roaming through a building on any given day, property tends to go missing. This can happen in the offices of large corporations that occupy multiple floors of an office building, let alone open-concept spaces with multiple tenants, each essentially responsible for their own security.

Wincon Security guards standing next to mobile patrol vehicle outside building
The presence of a guard and mobile patrol can deter a lot of small crime.

How to protect a co-working space

As an integrated solution provider, we’re all about promoting the use of the latest and greatest technology to secure commercial properties. Co-working spaces are no different.

Landlords should invest in important security infrastructure starting with digital lock systems that use key fobs or cards assigned to individuals, along with software that tracks and stores important data such as building entry and exit times. Many property owners are now tapping mobile phone-based fob systems. Any of these tools can work, so long as their use is mandatory, and the systems are installed on absolutely every entry point into the building.

Another important consideration is digital cameras and adequate lighting. The former helps to not only document who is entering and exiting the building, but also what they’re doing within its confines. Remember, with multiple professionals or companies sharing a space, there is no mutual code of conduct or HR policy for them to follow. They essentially dictate their own behaviour while in the office, and while it’s almost always perfectly acceptable, we’ve seen incidents where individuals don’t act according to accepted norms, in rare cases even pilfering property as they please.

As outlined in a past Wincon blog, adequate lighting inside and outside any commercial space is another important way to ensure safety and mitigate risk. It’s vitally important around a property with potentially dozens of tenants entering and exiting at all hours—especially if your property is accessible 24 hours a day, which is the case with many co-working facilities.

One more proactive tool for helping to protect a co-working space is to build safeguards into lease agreements. Setting out a code of conduct and the landlord’s right to evict anyone who breaches conduct standards or security protocols won’t completely mitigate risk, but it will certainly help. So, too, will educating tenants by sending out reminders that security is a shared responsibility. Locking doors at the end of the night, locking away valuables in provided storage lockers or closets (assuming you have them, and you probably should) or taking them home at the end of the day, and being sure to protect key fobs or entry pad passwords—are all simple measures that can dramatically reduce security risks.

Last point: one of the most effective tools at your disposal is to hire a reputable security firm to patrol or at the very least provide monitoring services for your property. As outlined in previous blogs, the word ‘reputable’ is key here. There simply is no substitute for a well-trained guard patrolling a space and staying on the lookout for potential problems.

Winston Stewart, President and CEO

Wincon Security